#EXCEL FOR MAC FORMULA TO FIND DUPLICATES HOW TO#

So, now you know how to use Excel to find duplicates and delete duplicate rows. If you accidentally added an additional letter to one, it wouldn’t match exactly and therefore would not be removed. The find and replace in Excel should delete all duplicate rows but check again just to be sure. To do so quickly, Ctrl + click the cell number to the right of each row, then right-click one and select “Delete”. You can use the data you already have in your clipboard to paste it back in its original position. Press “OK” and close the find and replace window.Įxcel’s find and replace removes all content that matches its query, including your original row. You’ll notice that each cell of the row you deleted has been replaced by the text specified. Once the process is complete, you’ll get the message “Excel has completed its search and has made x replacements”.

Wait for Excel to delete duplicate rows.

You can then enter the text you want to replace the duplicates with and click “Replace All”. It’s important that you then tick “Match entire cell contents” to ensure only exact duplicates are removed.

Match the cell contents and find and replace the row.

Paste your row into the “Find what” field with Ctrl + V and click the “Options >” button. Then press Ctrl + F and switch to the Replace tab. Select the row that you suspect has been duplicated and press Ctrl + C to copy its contents.

Here’s how you can use it for this function: The best method for this, unsurprisingly, is the Find & Replace tool. Note: visit our page about removing duplicates to learn more about this great Excel tool.So, you know how to delete duplicate rows in Excel, but what if you want to replace them with entirely different text. In the example below, Excel removes all identical rows (blue) except for the first identical row found (yellow). On the Data tab, in the Data Tools group, click Remove Duplicates. Finally, you can use the Remove Duplicates tool in Excel to quickly remove duplicate rows. As a result, cell A1, B1 and C1 contain the same formula, cell A2, B2 and C2 contain the formula =COUNTIFS(Animals,$A2,Continents,$B2,Countries,$C2)>1, etc.ħ. We fixed the reference to each column by placing a $ symbol in front of the column letter ($A1, $B1 and $C1). Excel automatically copies the formula to the other cells. Always write the formula for the upper-left cell in the selected range (A1:C10). Excel highlights the duplicate rows.Įxplanation: if COUNTIFS(Animals,$A1,Continents,$B1,Countries,$C1) > 1, in other words, if there are multiple (Leopard, Africa, Zambia) rows, Excel formats cell A1. =COUNTIFS(Animals,$A1,Continents,$B1,Countries,$C1) counts the number of rows based on multiple criteria (Leopard, Africa, Zambia).

Note: the named range Animals refers to the range A1:A10, the named range Continents refers to the range B1:B10 and the named range Countries refers to the range C1:C10. Enter the formula =COUNTIFS(Animals,$A1,Continents,$B1,Countries,$C1)>1Ħ. Select 'Use a formula to determine which cells to format'.ĥ. To find and highlight duplicate rows in Excel, use COUNTIFS (with the letter S at the end) instead of COUNTIF.Ĥ. For example, use this formula =COUNTIF($A$1:$C$10,A1)>3 to highlight names that occur more than 3 times. Notice how we created an absolute reference ($A$1:$C$10) to fix this reference.

#EXCEL FOR MAC FORMULA TO FIND DUPLICATES UPDATE#

However, I don't just want to remove the duplicates, I need to see which values were duplicated so I can manually update them in a backend system. Excel highlights the triplicate names.Įxplanation: = COUNTIF($A$1:$C$10,A1) counts the number of names in the range A1:C10 that are equal to the name in cell A1. How to easily find duplicate values in HUGE spreadsheet I have an extremely large spreadsheet, for example 200,000 lines, and need to find the duplicate values. Select 'Use a formula to determine which cells to format'.Ħ. On the Home tab, in the Styles group, click Conditional Formatting.ĥ. First, clear the previous conditional formatting rule.ģ. Execute the following steps to highlight triplicates only.ġ. Triplicatesīy default, Excel highlights duplicates (Juliet, Delta), triplicates (Sierra), etc. Note: select Unique from the first drop-down list to highlight the unique names. Click Highlight Cells Rules, Duplicate Values.Ĥ. On the Home tab, in the Styles group, click Conditional Formatting.ģ.

Excel for mac formula to find duplicates